PRIVACY POLICY

PRIVACY POLICY

At Highland Open Water Swim, we’re committed to protecting and respecting your privacy.

This Policy explains why we collect personal information about our visitors, how we use it and how we keep it secure.

We reserve the right to change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email to alex@highlandopenwaterswim.com.

Who are we?

Highland Open Water Swim SCIO is a registered charity in Scotland  (SC048110). Registered address Bela Vista, Resipole, PH36 4HX.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you register for one of our swims or to make a donation, or if you sign up for our mailing list.

What type of information is collected from you?

The personal information we collect includes your name and contact details. When you make a payment/donation online, your credit or debit card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below.

How is your information used?

We may use your information to:
* process a donation that you have made;
* dealing with your registration for an event;
* notify you of changes to our events;
* send you communication which you have requested and that may be of interest to you. These may include information about new events, or any fundraising campaigns

Who has access to your information?

We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

When you are using our secure online donation pages, your donation is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact alex at alex@highlandopenwaterswim.com.

How can you update your information?

The accuracy of your information is important to us and you have the right to ask for a copy of the information Highland Open Water Swim holds about you. You also have the right to ask us to correct or delete completely your information from our system, by clicking on the “update subscription preferences” or the “unsubscribe from this list” links at the bottom of every email. Alternatively, If you have any concerns please email us at alex@highlandopenwaterswim.com.

Sensitive information

When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on next to the URL at the top of the page.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

Review of this policy

We keep this Policy under regular review. This Policy was last updated in February 2018.

Why do we need your email?

At Highland Open Water Swim, we take our obligations to keep your data safe very seriously.

By giving your consent, you are agreeing to the following:

1. We collected your email to send you reminders of upcoming events.

2. Your personal data will be for our use only and will never be shared with any other organisations for marketing purposes.

4. You will receive occasional email reminders about upcoming events, as well as any new swims we organise in addition to those already advertised.

5. You can check the information we hold about you at any time, and ask to correct or delete it. You can do this by emailing us at alex@highlandopenwaterswim.com or by clicking on the unsubscribe link at the bottom of every email.

Register for a swim – information we need

At Highland Open Water Swim, we take our obligations to keep your data safe very seriously.

By giving your consent, you are agreeing to the following:

1. We collected your data, including contact details and swims chosen, to ensure that we know how many participants are coming to each swim, so that adequate safety cover can be provided.

2. Your personal data will be for our use only and will never be shared with any other organisations for marketing purposes. Sensitive data, like your card information, is collected by our third party payment processors Paypal, who specialise in the secure online capture and processing of credit/debit card transactions.

3. The data will be stored for a period of 12 months from the date of the final event.

4. You will receive an email confirming your registration and a second email with swim details about one week before each event. You will never receive emails with information related to other swims unless you also sign up for our mailing list.

5. You can check the information we hold about you at any time, and ask to correct or delete it. You can do this by emailing us at alex@highlandopenwaterswim.com or by clicking on the unsubscribe link at the bottom of every email.